Athens Open Cup
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ATHENS OPEN CUP 2027 · ENTRY

ATHLETE DATA

What athlete data we collect for the meet, why, who sees it and how long we keep it. By registering you accept this notice and the entry declaration.

Version 1.0 · applies to entries from [DATE]

Template text: must be reviewed by a lawyer and the [bracketed] details filled in before publishing.

AT A GLANCE

  • We collect what a sanctioned powerlifting meet needs: identity, division, weight class, openers and results.
  • Results are public: they are announced live, published, sent to the federation and may appear in public databases such as OpenPowerlifting.
  • The meet is photographed and filmed; this material is used to promote the meet.
  • Athletes under 18 need a parent’s or guardian’s consent.
  • A recent medical certificate from an internal medicine physician is required at weigh-in; without it you may not compete.

01Who this notice is for

It applies to every athlete who registers for Athens Open Cup and, for athletes under 18, to their parent or guardian. It supplements the Privacy Policy, which also sets out the controller’s details, the technical providers and your rights.

Privacy policy →

02What we collect and why

Entry details

DATA
Full name, sex, date of birth, nationality, email, phone, federation member ID (optional).
PURPOSE
Registration, placing in a division, communication about the meet.
LEGAL BASIS
Performance of a contract (Art. 6(1)(b)).
RETENTION
Up to 5 years after the meet, for future entries, protests and legal claims.

Competition data

DATA
Division, equipment, weight class, openers, bodyweight, lot/flight, rack heights, attempts, referee decisions, results, placings, GL points.
PURPOSE
Running the meet, scoring and announcing results.
LEGAL BASIS
Contract, and legitimate interest in the integrity and history of sporting results (Art. 6(1)(f)).
RETENTION
Without time limit, as a sporting record.

Entry fee payment

DATA
Transaction reference, amount, status, date.
PURPOSE
Confirming the entry, accounting, refunds where applicable.
LEGAL BASIS
Contract and legal obligation (Art. 6(1)(c)).
RETENTION
As long as tax law requires.

Declarations

DATA
Acceptance of the entry declaration and waiver, text version, date and time of acceptance.
PURPOSE
Proof that the terms were accepted.
LEGAL BASIS
Contract and legitimate interest.
RETENTION
Up to 5 years after the meet.

Medical certificate

DATA
Only whether a valid certificate was presented at weigh-in, and its issue date. We do not keep a copy or its contents.
PURPOSE
Safety of lifters and checking eligibility to compete.
LEGAL BASIS
Your explicit consent at registration (Art. 9(2)(a)) and legitimate interest in the safety of the meet.
RETENTION
Up to 5 years after the meet.

Photos and video

DATA
Images and sound from the meet, weigh-in and awards.
PURPOSE
Live streaming, news and promotion of the meet, future editions and their sponsors.
LEGAL BASIS
Legitimate interest and the entry terms.
RETENTION
Without time limit, as the organisation’s archive.

03Results are public

Powerlifting is a sport with public results. By taking part you accept that your full name, sex, country, division, weight class, bodyweight, attempts and results:

  • are announced live at the venue and in live scoring;
  • are published on the meet website and social media;
  • are sent to [FEDERATION] and the competent bodies to validate results and records;
  • may be listed in public results databases such as OpenPowerlifting, which are freely available worldwide.

Because complete and accurate results are essential to the integrity of the sport, official results are not deleted or altered on request unless they are inaccurate. In justified cases the Organiser may, at its discretion, show the name in abbreviated form on its own website. For data already published by third parties (e.g. OpenPowerlifting), the request must be made to them.

04Pre-meet leaderboard

Before the meet, the website shows the career bests of registered athletes from the public OpenPowerlifting dataset (CC0 licence), matched by name and division details. Legal basis: legitimate interest (informing the public and promoting the meet). You may ask for your profile not to be shown on the website’s leaderboard.

05Photography and filming

The meet is photographed, filmed and may be streamed live. By registering you grant the Organiser, free of charge and without limit in time or territory, the right to use images and video of your participation to report on and promote the meet, future editions and their sponsors.

If you do not want a specific photo in which you are the main subject to be used, you may ask for it to be removed from our channels; we will consider the request within a reasonable time. We are not obliged to remove material already published in print or by third parties, or group shots and shots where you are not the main subject.

06Athletes under 18

Athletes under 18 (Sub-Junior) are registered by, or with the express consent of, their parent or guardian, who accepts the terms on the minor’s behalf. The Organiser may ask for written consent and identification at weigh-in; without it, participation may not be permitted.

07Medical certificate, health and anti-doping

Every lifter must present at weigh-in an original medical certificate from an internal medicine physician (pathologist), issued within the last [3 months] before the meet, confirming fitness to take part in a strength competition. By registering you acknowledge and undertake this obligation. Without a valid certificate you will not be allowed to compete, and the entry fee will not be refunded.

The certificate is checked on presentation; we record only that it was presented and its issue date, and we do not keep a copy. Its accuracy is the responsibility of the athlete and the issuing doctor. Participation remains at the athlete’s own risk, as set out in the entry declaration.

Any doping control is carried out by the competent bodies, which process the related data as independent controllers.

In the event of injury or an emergency, we may pass basic details to medical staff or emergency services to protect your vital interests (Art. 6(1)(d)).

08Who has access

  • The organising team, meet desk and referees.
  • The provider of the meet-running software (live scoring), as a processor.
  • [FEDERATION] and the competent bodies, for validating results.
  • Technical providers, as set out in the Privacy Policy.

Sponsors receive only aggregated data (e.g. number of entries), never personal data, unless you have given separate consent.

09Required details and accuracy

Fields marked with an asterisk are required for registration; without them we cannot accept the entry. Inaccurate details (e.g. age or class) may lead to disqualification or the cancellation of a result.

10Cancelling an entry

If you cancel your entry, we keep the transaction and terms-acceptance records for the periods above. Competition data is deleted if you have not competed.

11Your rights

You have the rights of access, rectification, erasure, restriction, portability and objection, subject to the limits above for public results and records we must keep. Requests: [PRIVACY EMAIL]. You may also lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr).

Full details in the Privacy Policy →